Welcome to Miller’s.
let the planning begin.
Thank you again for booking with Miller’s Landing, we can’t tell you enough how excited we are to be a part of your special day!
You should have received a separate email going over the next steps in planning but this page will serve as your go-to for all things Miller’s Landing. So, you can ditch the idea of having to sift through a 100 of my emails. You may already be familiar with a lot of this information but I’ve put together a comprehensive destination that includes your package info, vendor details + menus, recommendations, FAQs, planning help, additional forms and so much more. So save it, bookmark it and add it to your favorites!
I will also be available to answer any questions and assist in any way possible. I know first hand that wedding planning takes a village and you have myself and the whole Miller family behind you. Now, let the planning fun begin!
xo Kellan.
Vendors + Services
The below vendor’s services are included in select Miller’s Landing packages. If your booked package does not include these services, you are still welcome to book any of these vendors directly for your wedding day.
CATERING | Fox in the Woods
We’ve partnered with local, family run catering company, Fox in the Woods. Ali + team deliver scratch-made meals with top notch service. From the simplicity of comfort foods to the richness of Italian dishes, Fox in the Woods offers a wide variety of menu selections using only the freshest ingredients and local produce. Add-ons & upgrades, vegan, vegetarian & kids meals are also included in the below menus. Please reach out to me directly for allergen info or gluten + dairy free modifications.
CATERING TASTING OPTIONS | Catering (+ dessert and/or bar) tastings will be held between February - April of your wedding year. Exact dates and details will be communicated out separately but additional information is provided below for our two catering options!
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The venue will host a weekend tasting event for you and other Miller’s Landing couples to taste Fox in the Wood’s most popular menu items. Ali & team will provide multiple appetizers, entrees, salads and sides for you to try and enjoy! Sample cocktails & desserts may also be provided by R&B Mixing Co and Little Bee’s Cakerie.
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Tina (mother) & Ali (daughter) Fox offer a private tasting for each couple in Tina’s home - which is local to Arrowhead and very cozy and intimate so you can get to know (and love) Ali & Tina! You will select and try the items that are included in your Miller’s Landing package. Due to limited weekend availability, we are only scheduling private tastings Monday - Thursday. If desserts or bartending services are included in your package, we will try our best to align additional tastings at the venue while you’re in town.
Private & group tastings are complimentary for our Meadow, North & Emerald Bay couples, if you wish to have anyone else join, let us know and we can provide additional guest pricing and availability. For our Tavern Bay couples, the private or group catering tasting is available to add on. If you are interested in booking a private tasting, please reach out to me directly for availability and pricing.
PLEASE NOTE.
We handle all of the communication with the Fox team. If you have any questions about catering, menu items, service, upgrades or add-ons, please reach out to me.
PHOTO | Selected Vendors
For our packages that include photography, we have hand-selected a group of talented, professional photographers to chose from who are ready to beautifully capture every special moment of your wedding day. Individual offerings, styles, and upgrade options vary by vendor, please review the photography packages linked below for additional details.
OUTSIDE PHOTO + VIDEO | If photography was removed or not included in your Miller’s Landing package, we’d be happy to share additional recommended photographers and videographers if you are still searching for the perfect fit. You are also welcome to bring in your own professional photography and/or videography team with no approval needed. Please note, outside vendor guidelines will still apply.
Additional Photo + Video Recommendations: Click below!
SWEETS | Little Bee’s Cakerie
Specializing in scratch-made, custom cakes and confections, Lauren is a passionate, local baker with over 20 years in the industry and a commitment to community. Offering modern, elegant and simplistic styles sure to exceed all of your expectations both in look and taste.
OUTSIDE DESSERTS | We will allow couples to bring in outside wedding cakes, desserts and treats, provided they are professionally prepared by a licensed bakery, dessert vendor or are pre-packaged purchased items. Please note that setup of the dessert table is the responsibility of the couple or designated individual, as this is typically a service provided by a professional vendor. Additionally, if any desserts require refrigeration, alternate arrangements will need to be made, as access to the catering team’s refrigerator and prep kitchen will not be available.
BARTENDING | R&B Mixing Co.
Bryan and Rachael, offer 25 years combined experience in mixology and bartending throughout the Southern California wedding and event scene. With innovative cocktail creation and upscale service, they specialize in catering to each couple’s needs and provide the most memorable wedding bar experience.
PLEASE REVIEW: Miller’s Landing Adult Beverage Guidelines + Policy below.
OUTSIDE BARTENDER SERVICES | May be considered with Miller’s Landing approval.
Only professional, licensed bartending services will be considered. Please have the vendor complete and return the Outside Vendor Application + Agreement so we can review their experience, services offered, and ensure they understand our venue guidelines for safe alcohol service. To avoid any issues, written approval from Miller’s Landing must be received prior to booking any outside bartending services. Please note that the couple is still responsible for supplying all alcohol. For our complete alcohol guidelines, restrictions, and policies, please refer to your booking contract.
FLORALS | Select Vendors
For our packages that include florals, we offer a selection of talented, professional florists for you to choose from that vary in service offering, pricing and trend. Ranging in talent from traditional to trendy to boho, all of our florists will bring the life and creativity to each wedding.
OUTSIDE FLORISTS | We will allow couples to bring in, DIY or suppliment their own florals. Additionally, any design, creation, setup, cleanup, assembling and/or repurposing of any and all floral arrangements throughout the event will ultimately be the responsibility of the couple or designated individual, as this is typically a service provided by a professional vendor. Our staff and + coordinator will not be able to assist with any floral related services, we are not florists and you don’t want us to pretend to be lol. You are also welcome to bring in your own professional florist with no approval needed. Please note, outside vendor guidelines will still apply.
DJS | Selected Vendors
While DJ services are not currently included in any Miller’s Landing packages, we’ve curated a selection of professional and experienced DJs for our couples to choose from, with offerings that vary in style, services, pricing, and talent to help bring the energy to each wedding celebration. Please reach out to the vendors directly for availability, pricing, and booking information.
OUTSIDE DJS, BANDS, MUSICAL GROUPS OR MC SERVICES | May be considered with Miller’s Landing approval.
Only professional and experienced wedding DJs, live bands, musicians, and MC services will be considered. Please have the vendor complete and return the Outside Vendor Application + Agreement so we can review their experience, services offered, and ensure they understand our venue guidelines. To avoid any issues, written approval from Miller’s Landing must be received prior to booking any outside DJ, live music, or MC services.
PLEASE NOTE.
For all preferred and outside DJs, live bands and musicians, music and audio coverage will be required for guest arrival/pre-ceremony, ceremony, cocktail hour and reception. Please note, each portion of the event takes place in separate locations throughout the property and may require additional setup. While we provide access to power outlets throughout the venue, it is the vendor’s responsibility to supply all equipment necessary for service, including speakers, microphones, DJ equipment, lighting, stands/tables, extension cords, power strips, shade/umbrellas and any additional setup items needed. Additionally, due to the mountain’s reception and wifi, music and media should be downloaded and prepared for offline use.
Outside Vendors + Services
We require all outside vendors to provide Miller’s Landing with a copy of their insurance and a completed Vendor Application & Agreement form (linked below) no later than 30 days prior to the wedding date.
Additionally, all outside vendors are responsible for providing any and all equipment, supplies, and items necessary for their services at your wedding. Prior to booking, please confirm directly with your vendor that Miller’s Landing’s space, layout, and facilities meet all requirements needed for their service.
The below vendors + services must receive prior approval from Miller’s Landing before being booked:
Outside catering services
Food & beverage trucks, tailers or carts
Outside bartending services
Outside DJs & live bands/entertainment
Photo busses or trailers
Additional audio & visual production teams
Specialty vendors & services - including but not limited to cigar bars, specialty performers, large installations, recreational attractions, interactive entertainment, amusement rentals, live animal, etc.
Please provide us with the name and contact information for any outside vendors or additional services once booked and confirmed.
Planning+ Coordination
We have a team of experienced and professional Day-of Coordinators who are excited to help ensure your wedding day unfolds exactly as you’ve envisioned it. Your assigned coordinator will reach out approximately four (4) weeks prior to your wedding date.
While their services do include assistance with final details and logistics leading up to the event, their primary role is to organize, manage, and execute all activities on the day of your wedding. In the weeks leading up to your celebration, they will work through your day-of timeline, coordinate final details with vendors, finalize the setup plans, seating + reception layouts and organize overall event logistics.
Ceremony Timing
Our standard ceremony start time is 4:00pm, with most ceremonies typically lasting between 20–30 minutes, though you are welcome to plan a shorter or longer ceremony if desired.
Earlier or later ceremony start times may be considered with prior approval from Miller’s Landing. Please note that ceremonies beginning earlier than 4:00pm will require an additional staffing fee, and the earliest ceremony start time permitted is 2:00pm.
A few very important notes regarding ceremony times and wedding invitations:
In our experience, guests are more often early rather than late to weddings. Because of this, we kindly ask that you do not list an earlier “arrival time” on your invitations in an attempt to buffer for tardy guests. Please only include your actual scheduled ceremony start time.
Guests typically begin arriving anywhere from 30 minutes to an hour before the ceremony. If there is a significant gap between the time listed on the invitation and the true ceremony start time, guests may end up waiting around for an extended period and could potentially encounter venue staff and vendors still actively setting up.
Additionally, most vendor services are contracted for a specific number of hours, so earlier guest arrival times may require extending vendor coverage and setup services at an additional cost.
If you are arranging guest transportation, please note that we do not allow guest arrival or shuttle drop-off earlier than one (1) hour prior to the scheduled ceremony start time. Immediate family members, the bridal party, and ceremony participants may arrive earlier if needed for wedding-related preparations and photos.
If any guests are running behind on the wedding day, our coordinators are experienced in managing timing adjustments and working through minor delays as needed.
For offsite ceremonies, please reach out to me directly for timing details.
Timeline + Day Of Scheduling
We’ve included a standard Miller’s Landing timeline below for reference. However, your full wedding day schedule and final details will be planned directly with your coordinator, who will work closely with you and your vendors to create a detailed timeline tailored to your wedding day. There is flexibility within the schedule, and each timeline can be personalized to best fit our couples’ needs, priorities, and overall vision for the event.
If you have any questions regarding the timeline or overall flow of the day, please don’t hesitate to reach out. We are always happy to help provide guidance and clarity, though your coordinator will ultimately be your main point of contact for final day-of timing and logistics.
CHURCH CEREMONIES | For off-site ceremonies, guest arrivals and receptions will start at 4:00pm. Please reach out to me directly for futher timing details.
Barn Layout + Seating
Once we receive your final headcount, your coordinator will provide you with barn layout and seating options specifically designated for your guest count. Depending on your final numbers and overall vision, we can accommodate a variety of seating styles including family-style seating (multiple tables combined), angled table layouts, large bridal party tables and/or sweetheart seating.
For guest counts under 100, tables can comfortably seat 8–10 guests each.
For guest counts over 100, tables will be set for 10 guests each to best maximize the reception layout and guest flow.
Rehearsal Scheduling
Due to active bookings and event scheduling, ceremony rehearsals are not scheduled until approximately three (3) months prior to the wedding date. If the venue is not booked the day before your wedding, your rehearsal will be scheduled at or after 4:00pm. If another wedding is booked the day before, rehearsals will instead be scheduled at 9:00am or 10:00am while the other event is setting up.
Although one hour is reserved for the rehearsal, most ceremonies are fully rehearsed within approximately 45 minutes. We recommend ensuring that everyone participating in the ceremony is present, including officiants, bridal party members, parents, flower girls, ring bearers, pups and any additional family members involved in the processional.
PLEASE NOTE.
If a wedding is booked the day after your event, that couple’s rehearsal may take place during your wedding setup time. To maintain privacy, they will only be permitted in the ceremony area. Most couples do not notice another rehearsal taking place but we wanted to provide advance notice just in case.
Payments
All payments will be digitally invoiced and collected online through HoneyBook, a secure and widely used wedding industry platform. HoneyBook accepts all major credit and debit cards, and all payments made through the platform are interest and processing fee free. Invoices will be sent on your contracted due dates and must be paid online within 48 hours.
Your payment schedule, including all due dates and payment amounts, is outlined in your booking contract.
If you have opted to make payments by check or cash, please refer to your contract for detailed payment instructions.
RSVPs + Final Headcount
We’ll be checking in with you along the way but your final headcount is due no later than 30 days prior to your wedding date. You’ll quickly discover that, for some unknown reason, guests tend to have a hard time RSVPing on time!
Because we have a fairly tight timeline for submitting final numbers to catering and vendors during the last month of planning, we strongly recommend setting your RSVP deadline at least 2–3 weeks before your final headcount is due to us. This will allow you enough time to follow up with any missing responses and finalize your attendance numbers without added stress.
DON’T FORGET TO INCUDE YOURSELVES IN THE FINAL HEADCOUNT.
For your final headcount, we will need the total number of adults + kids. More info below but it should look something like this: 100 attendees (95 adults + 5 kids)
KIDS | We will need to account for any child that requires their own meal, seat and place at the dinner table, any lap toddlers and babies do not need to be included in your head count- unless they require a meal and/or their own place setting and seat at the table. Kids specialty meals are available for children under the age of ten (10) for a discounted price - menu items and pricing are noted on the catering menus. Kids over the age of 10 years old will be referred to as adults within your headcount and charged adult prices. If the regular catering menu is preferred for kids ten and under, adult prices will apply.
VENDORS | Unless they are also attending as guests, please do not include any vendors or service staff in your final headcount. Vendor meals are accounted for and charged separately, and we will work with you directly closer to the wedding date to finalize those numbers.
PLEASE NOTE.
It is extremely important that all guests attending your wedding or event are included in your final headcount. If additional, unaccounted-for guests arrive beyond the confirmed final numbers, the couple will be charged double the additional per-person rate for each excess guest. Depending on the number of unexpected attendees, catering, seating, place settings, and overall accommodations for those guests cannot be guaranteed.
Vendor Meals
Eight (8) vendor meals are included in all of our catering package and will go towards the below vendors. If needed, additional vendor meals can be purchased - pricing is noted in the catering menu.
Day of Coordinator (1)
Photographer + 1 second shooter or videographer (2)
DJ (1)
Bartenders (2)
Miller’s Landing Team (2)
FAQs
We’re more than happy to answer any questions you have but feel free to check out our most Frequently Asked Questions page for all things Miller’s Landing and additional info.
FOR GUESTS + ATTENDEES | We are always happy to answer any questions your guests may have, but we’ve found that many of the same questions tend to come up from wedding attendees. If you plan to create a wedding website or include venue details with your invitations, we’ve created an additional FAQ page specifically for wedding guests and attendees. Feel free to share the link below or include any of the information provided!
https://www.millerslakearrowhead.com/visitors-faqs
PLEASE NOTE. To protect your privacy, we will not answer or share out any details specific to your wedding or event (including timing, catering selections, dress code, etc.).
Venue Items + Decor
Terri may have already shown you her “Hobby Lobby Closet” but just in case, we’ve linked an itemized inventory with photos below so you can browse the décor and items we currently have available for use. You’ll review these options in more detail with your coordinator closer to the wedding date, but we do offer a pretty extensive selection. Most couples still choose to bring in some personalized décor items of their own - welcome signs, framed photos, seating charts, bar menus, guest books, etc. You are absolutely not required to use any of our décor items, you are more than welcome to bring in pieces that better fit your wedding style and vision. We will confirm item availability closer to your wedding date, as décor items may occasionally become damaged or accidentally packed up by previous couples. If you are planning on using any of our candle votives, you will need to supply your own battery - operated candles. Just a friendly reminder that open flames are not permitted anywhere on the property.
PLEASE NOTE.
Approval is required for any excessive setup, logistical or facility modifications, alternative furniture rentals, additional lighting, draping, installations or specialty décor elements. Approval will depend on the scope of the request, placement, and overall installation plan.
If approved, all setup, installation, and takedown of these items will be the responsibility of the couple and/or hired vendor. Due to the height of the barn and venue structures (over 30 feet tall) and associated safety risks, any installation requiring ladders, scaffolding, or elevated setup must be completed by a professional and insured vendor or service provider.
All additional setup items and logistical changes must take place within your contracted rental period on the day of the event. At the conclusion of the rental period (11:00pm), the venue must be returned to its original condition. Unless prior written approval has been granted, no additional installations, lighting, greenery, drapery, or décor items may remain onsite after the event and must be fully removed at the end of the evening.
To protect the venue property, nothing may be directly drilled into, nailed, stapled, or permanently attached to any walls, doors, beams, trellises, fences, decks, ceilings, tabletops, or other venue structures. Additionally, no items may be hung from or installed near existing light fixtures or ceiling fans.
Recommendations
We also have plenty of recommendations for overnight lodging, transportation, and additional vendors and services, including photo booths, officiants, hair & makeup artists, rental companies, rehearsal dinner restaurants and more — all linked below.
Please feel free to share these recommendations with family, friends, and guests who may be looking for local accommodations, amenities, or wedding weekend services.
Vacation Rentals
While there are a few local hotels and inns in the area, most of our couples and guests choose to stay in nearby Airbnbs, Vrbos, and vacation rentals. There are countless options available, ranging from cozy and quaint cabins to large mountain homes that can accommodate multiple guests or families.
We’ve included a few recommendations below, including larger rental properties that are ideal for wedding parties, family groups, and guests traveling together.
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Message the host on Airbnb that you’re a Miller’s couple for an additional 10% nightly rate discount.
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Wedding Insurance
Wedding and Event Insurance is a standard requirement for most venues in California and helps protect couples in the event of damage to the venue, personal property, and/or event guests. There are several third-party providers that offer reasonably priced policies, and The Knot is also a great resource for researching coverage options. We’ve included a few recommended providers below for your convenience.
The process is typically very simple, couples will enter their event details (date, location, guest count, etc.) and the system should automatically generate an appropriate policy recommendation. A few things to note…
Please make sure that Miller’s Landing is the certificate holder.
Host Liquor Liability coverage is required if any alcohol will be served and/or consumed during the event.
Miller’s Landing requires minimum coverage limits of $1,000,000 per occurrence and $2,000,000 aggregate.
Proof of insurance is due no later than 30 days prior to the wedding date.
VENDOR INSURANCE | Your packaged Miller’s Landing vendors already carry the required insurance coverage, and most professional wedding vendors and services should also have active insurance policies in place (if they do not, that may be a red flag).
If any outside vendors you hire do not currently carry insurance, daily event coverage is typically available for purchase. A few recommended providers are listed below; however, any policy obtained must meet Miller’s Landing’s minimum coverage requirements of $1,000,000 per occurrence and $2,000,000 aggregate.
https://www.insurancecanopy.com/
Gratuity
Twenty percent (20%) catering gratuity is included in all our packages - for our Emerald Bay couples, gratuity is also accounted for in your all-inclusive bar package. Gratuity for other services (day of coordinator, photography, desserts, bartending, DJ, florals, H&M, etc.) is at the couple’s discretion and greatly appreciated.
We are having more and more couples ask about gratuity and tipping so we have put together an industry standard vendor gratuity and tipping practices cheat sheet.
Couple’s Questionnaire
We love details! We’ve linked our couple’s questionnaire below for you to download, fill out and return to us. We want to know all about your wedding vision and goals as well as some more personal information about you two as a couple, your wedding party, families and friends. And take your time on this, it should be fun so no rush in returning!
Download our Couples questionnaire here.
Contact
Email communication is preferred for myself and many of our vendors as there’s always so much to cover and we want to make sure everything is clear and noted for all parties (with a paper trail) but for immediate assistance, I can always be available by phone/text.
You probably already have my phone number but I’ve included it below along with my email address, just in case.
Kellan Martin: (909) 615-0636 | kellan_miller@millerslakearrowhead.com
Terms and conditions subject to change without notice.