Welcome to Miller’s.
let the planning begin.
Thank you again for booking with Miller’s Landing, we can’t tell you enough how excited we are to be a part of your special day!
You should have received a separate email going over the next steps in planning but this page will serve as your go-to for all things Miller’s Landing. So, you can ditch the idea of having to sift through a 100 of my emails. You may already be familiar with a lot of this information but I’ve put together a comprehensive destination that includes your package info, vendor recommendations + local refferals, FAQs, planning help, additional forms and so much more. So save it, bookmark it and add it to your favorites!
I will also be available to answer any questions and assist in any way possible. I know first hand that wedding planning takes a village and you have myself and the whole Miller family behind you. Now, let the planning fun begin!
xo Kellan.
Vendors + Services
We work with a variety of vendors and are happy to share suggestions if you’re interested in hiring services to enhance your ceremony. Please reach out to vendors directly for pricing, availability, and bookings
Photography
Nikki Nakita Photography | website | instagram
Wild Irish Rose Photography | website | instagram
Allyson Kristine Photography | website | instagram
Haines Tribe Media | website | instagram
Flowers
Bloomie Creations | website | instagram
La Jarden Florals | website | instagram
Averi K. Designs | website | instagram
Wildflowers at the Lake | website | instagram
PLEASE NOTE. If you are planning on bringing in, DIYing or supplementing your own florals, it will be your responsibility to assemble, set up and repurpose any and all floral arrangements brought in. Unfortunately, our staff and your coordinator will not be able to assist with any floral related services.
Outside Vendors + Services
We require all outside vendors to provide Miller’s Landing with a copy of their insurance and a completed Vendor Application & Agreement form (linked below) at least 30 days before the wedding. Additionally, it is required that all vendors provide anything and everything needed for their service at your wedding. Please make sure to confirm with your outside vendor, prior to booking them, that Miller’s Landing space and facilities meet all of their requirements for service.
Download Outside Vendor Application & Agreement Form here.
Please provide ML with the name and contact information for any vendors or additional services once booked and confirmed.
Ceremony Timing
Ceremony Start Time. Your ceremony scheduled start time is noted in your contract and and we give all of our couples the flexibility to determine how long they would like their ceremony to last, so ultimately you will determine the end time. Typically they usually run anywhere from 20-30 minutes, but you’re free to have a shorter or longer ceremony if you would like.
A few things to note when it comes to ceremony time + invitations.. in our experience, more often than not, guests are actually very early to the venue! We know some couples are worried about tardy guests so they pad the ceremony start time by putting a different arrival time on their invitation. We kindly ask you to PLEASE DO NOT DO THIS and just include the scheduled ceremony time. Typically guests show up anywhere between 30 minutes to 1 hour early so if there is already a difference in your “invitation start time” and actual ceremony start time, guests will be waiting around for quite a while and most likely run into the venue and/or vendors still setting up.
If you are booking transportation, we do not allow guest arrival or drop off any earlier than the ceremony start time. Immediate family, bridal party and ceremony participants will be allowed earlier if needed.
Rehearsal
A ceremony walkthrough rehearsal is not included with the ceremony-only rental. If needed, Miller’s staff may be able to assist with a brief run-through or cue during setup. For an official rehearsal, please contact us for availability and pricing.
Payments
Much like the retainer, you’ll receive an automatic email from Square that includes your digital invoice to pay directly online. Invoices will be sent out on your contracted due date with 48 hours to pay online.
If you have opted for making payments by check or cash, please refer to your contract for detailed instructions.
RSVPs + Final Guest Count
We’ll be checking in with you along the way but your final guest count is due no later than 30 days before your wedding. You’ll soon find out, and for some unknown reason, guests have a very hard time RSVPing on time. Since we have a pretty tight deadline of turning over your guest count during that last month of planning, we suggests having your RSVP due date at least 2-3 weeks before you have to hand it off to us.
Please make sure to also include yourselves and your bridal party in the final guest count. We will need your total guest count along with the breakdown of adults vs kids*.
*Kids - We will need to account for any child that requires their own seat at the ceremony. Any lap toddlers and babies do not need to be included in your final head count.
Please do not include any vendors or service staff in your final guest count.
PLEASE NOTE, it is absolutely imperative that we account for any and all guests attending your wedding. If unaccounted guests show up at your wedding or event outside of your final guest count, you will be charged double the additional per-person pricing for each guest.
Ceremony Seating
Once we have your final guest count in hand, we will send over your ceremony seating setup and layout.
FAQs
We’re more than happy to answer any questions you have but feel free to check out our most Frequently Asked Questions page for all things Miller’s Landing and additional info.
We are also happy to answer any inquiries your guests have but the same questions always seem to pop up from wedding attendees. If you are planning on having a wedding website or include details about the venue on your invitation, we’ve created an additional FAQ page for wedding guests and attendees. Feel free to include the link below or any of the information listed!
https://www.millerslakearrowhead.com/visitors-faqs
Also, to protect your privacy, we will not answer or share out any details specific to your wedding or event.
Venue Items + Decor
Terri might have shown you her “hobby lobby closet” but in case you missed it, we have an itemized list with photos linked below for you to see what we have on hand that’s available for you to use. You’ll go over all of these with your coordinator closer to the wedding but we do have a pretty decent offering. Most couples still bring in some of their own personalized items and decor (welcome sign, framed photos, seating chart, bar menu, guest book, etc.) and you aren’t required to use any of these items, you’re more than welcome to bring in your own decor that better fits your wedding. If you wish to use any of our candle votives, you will need to provide your own battery operated candles. We’ll check in closer to the wedding to confirm the item’s availability as sometimes they get damaged or packed up by other couples. And just a friendly reminder that open flames are not allowed.
View our Venue Items + Decor here.
PLEASE NOTE. Approval is needed for any excessive setup, logistical or facility changes and/or additional lighting, draping or hanging florals. Approval will heavily depend on what, where and how these plans are envisioned and executed. If approved, our team will not be responsible for any setup, installation or takedown for these items and is the couple’s responsibility to provide additional assistance or service. Due to the height of the barn (up to 30ft tall)/structures and risk, we require you to hire a professional & insured service to install anything requiring a ladder or scaffolding for setup, installation and takedown. Any additional items or logistical changes will need to be made on the day of the event, within your rental period timeframe. At the end of the rental period (11:00pm), the venue will need to be returned back to the original state it was given to in. Unless special approval was given, we cannot have any additional items, installations, lighting, greenery, drapery, etc. left up at the end of the evening and will need to be removed similar to how it was installed. We will not allow anything to be directly drilled or attached that could be damaging to the walls, doors, beams, trellis, fences, decks, ceilings, table tops, etc. Additionally, we will not allow anything hung on or close to the light and fan fixtures.
Wedding Insurance
Wedding & Event insurance is a standard requirement with most venues in California and protects our couples in the event of any damage to the venue, personal property and/or event guests. There are quite a few third party sites that offer reasonable policies, The Knot is also a great reference to research but we’ve included a few of our recommendations below. The process is fairly easy, couples fill in all of their event information (date, location, guest count, etc) and it should automatically populate with an accurate policy. Host liquor liability is required if any type of alcohol is planned on being served and/or consumed and we require the minimum coverage limit of $1,000,000 occurrence / $2,000,000 aggregate. Proof of insurance is due no later than 30 days prior to wedding.
https://www.theeventhelper.com/
https://www.wedsafe.com/Pages/home.aspx
ML vendors already have coverage and most professional vendors and services should already have insurance (if they don’t, that might be a red flag). If any of your hired outside vendors do not have a current policy, daily event coverage is available for purchase. Recommendations are listed below but their policy will need to meet the minimum coverage limit of $1,000,000 occurrence / $2,000,000 aggregate.
Recommendations
We have plenty of recommendations for overnight lodging, transportation, additional vendors and services (photo booths, officiants, H&M), rehearsal dinner restaurants and more that are linked below. Please feel free to share out any of these recommendations with family, friends or guests that are looking for local accommodations and amenities.
Vacation Rentals
While there are a few local hotels and inns, most of our couples are opting for Airbnbs, Vrbos and vacation rentals. There are tons of options in the area ranging from cozy and quaint to large, spacious cabins, with a wide variety to choose from. We’ve provided a few recommendations below, including larger rentals that can sleep multiple guests or families.
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Message the host on Airbnb that you’re a Miller’s couple for an additional 10% nightly rate discount.
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Couple’s Questionnaire
We love details! We’ve linked our couple’s questionnaire below for you to download, fill out and return to us. We want to know all about your wedding vision and goals as well as some more personal information about you two as a couple, your wedding party, families and friends. And take your time on this, it should be fun so no rush in returning!
Gratuity
We are having more and more couples ask about gratuity and tipping.
Gratuity for vendor services (day of coordinator, venue staff, catering, photography, bartending, DJ, florals, H&M, etc.) is not included in your Miller’s package + pricing and is completely at the couple’s discretion but greatly appreciated.
To view industry standard vendor gratuity and tipping practices, please check out our tipping cheat sheet linked here.
Contact
Email communication is preferred for myself and many of our vendors as there’s always so much to cover and we want to make sure everything is clear and noted for all parties (with a paper trail) but for immediate assistance, I can always be available by phone/text.
You probably already have my phone number but I’ve included it below along with my email address, just in case.
Kellan Martin: (909) 615-0636 | kellan_miller@millerslakearrowhead.com
Terms and conditions subject to change without notice.